Payroll Process Management
We have a designated cloud system to manage payroll and statutory compliances of client’s on-roll employees in a qualitative and clean manner that caters to their specific requirements. By having us to manage payroll process, clients can focus on their core business operations and ensure cost-effective and accurate operations.
Our Payroll processing services includes:
- Salary structuring with respective break-ups (CTC) in accordance with Labour Laws, Income Tax Act and HR Policy.
- Preparing HR & Employment Documents, viz: Employment Agreement, Letter of Appointment, Termination Letter, Code of Ethics, Confidentiality & Non-disclosure Agreement, Employee Indemnity Bond / Undertaking in accordance with the HR Policy.
- Integrating client’s biometric system with our system to fetch monthly Leave & Attendance records.
- Calculate and Process net monthly salaries of Employees based on their respective CTC and other attributes received from the client eg. Attendance, Leave, Loans, Arrears, Reimbursement claims, Investment Declaration etc.
- Processing investment declarations of employees and updating to HR system*.
- If required - Direct salary transfers to employees based on Secured OTP based Authentication, if eligible.
- Leave Management Portal based on client’s Leave policy (Tracking of Leaves, Year-end processing, lapsing, carry-forward, etc.)*
- Generating their pay wage slips/tax computation sheets to provide through email to each individual employee*.
- Providing client with consolidated reports (standard/customized) e.g. Attendance, Leave Records etc.
- Prepare and provide Form-16 at the year-end for all employees on your payroll*.
- Monthly Compliances related to:
- Provident Fund (PF) including filing of returns
- Employee State Insurance (ESI) including filing of returns
- State specific Professional Tax (PT)
- State specific Labour Welfare Fund (LWF)
- Income Taxes (TDS) deductions from Employee’s salary
- Other statutory deductions from Employee’s salary in accordance with legislative norms.
- Addressing Employee grievances (if any) related to salary deductions (Only on Emails) with a turnaround time of 48 to 72 working hours.
- Exit process management system that includes: Full & Final Settlement, and preparing necessary documents.
* Employee self-service portal (cloud-based) will give employees access to IT declaration, payslips, Form-16, leave application and HR policies over Web-browser and Mobileapp, with unique user-id & passwords allocated to each of the employee, if opted by Employer.