Nov
Leave Management System and Process
Periodically, leaves of different categories are credited (added) to your account as per the employer's policy. Whenever you apply for any leave, it is similar to a withdrawal from your account, and it reduces your leave balance. 'Availing a leave' means such utilization.
Generally, employers define a leave year (either financial year, i.e., April to March or calendar year). If you don't avail your leaves that you earn in the same year, the balance would be usually carried forward for utilization in the coming year. There may be caps on such carry forward, meaning you cannot carry forward leaves beyond that limit.
The excess leaves in your balance beyond the cap would either be paid (see the portion on encashment below) or would get lapsed. There is no uniformity in laws across India as far as leaves are concerned. Hence, employers stipulate their policy on leaves to suit their Industry, culture and applicable laws. It would be advisable to go through the policy in detail to understand these rules.
Most employers now have a leave management application or system in place for their employees. Such a system makes it easier for employees to get educated on the leave policies, and automates the job of day-to-day calculations and data updating for HR.